Issuance and Utilization of Supplies, Materials and Equipment

The issuance of supplies and materials shall be made only upon the presentation of duly approved Requisition and Issue Slip (RIS) and only if the request is within the unit’s procurement plan/approved allocation.

Equipment and semi-expendable materials issued shall be covered by Property Acknowledgment Receipt (PAR) or Inventory Custodian Slip (ICS) upon acquisition which shall be renewed in every third year after issuance of initial PAR/ICS.

The unit Supply Officer shall maintain an updated record of receipt, issuance and balances (Stock Card) for each class of article kept in stock. The Property Card shall also be maintained for each class of equipment/property. Such records shall be reconciled periodically with the controlling account kept by Accounting Office.