Physical Inventory of Equipment and Semi-Expendable Items

Physical stock-taking is an indispensable procedure for checking the integrity of property custodianship.

In all cases, the physical inventory-taking which is required semi-annually or annually should be regarded with importance (COA Circular No. 80-124, January 18, 1980)8.

The UP Manila shall conduct annual physical inventory of equipment and semi-expendable items. An Inventory Committee for each unit/college shall be created composed of the unit Administrative Officer/Assistant, the unit Supply Officer or designate and a Supply Officer from the Property and Supply Office (PSO). The unit inventory report shall be submitted to the PSO on or before November 15 of each calendar year. The PSO in coordination with the Accounting Office shall reconcile the report and prepare the consolidated UP Manila Annual Physical Inventory Report.