Types of Leave

I.1  Vacation Leave – refers to leave of absence granted to officials and employees for personal reasons, the approval of which is contingent upon the necessities of the service (CSC Omnibus Rules Implementing Book V of Executive Order 292, Rule 1.6).

I.1.1   Vacation Leave With Pay

This is granted to employee with cumulative leave credits. This should be filed at least five (5) days in advance, whenever possible and should be approved by the head of unit.

I.1.2   Vacation Leave Without Pay

All absences of an official or employee in excess of his accumulated vacation or sick leave credits earned shall be without pay. When an employee had already exhausted his sick leave credits, he can use his vacation leave credits but not vice versa (Amended by CSC MC Nos. 41, s. 1998 and 14, s. 1999).

Leave without pay not exceeding one year may be granted. Leave without pay in excess of one month shall require the clearance of the proper head of the department or agency.

Leave without pay shall not be granted whenever an employee still has leave with pay credits, except in the case of secondment (CSC MC No.41, s.1998, Section 58).

I.1.2   I.1.3 Mandatory/Forced Leave

All officials and employees with ten (10) days or more vacation leave credits shall be required to go on vacation leave whether continuous or intermittent for a minimum of five (5) working days annually under the following conditions:

I.1.3.1  The head of the University shall, upon prior consultation with the employees, prepare a staggered schedule of the mandatory five-day vacation leave of officials and employees, provided that they may, in the exigency of service, cancel any previously scheduled leave.

I.1.3.2  The mandatory annual five-day vacation leave shall be forfeited if not taken during the year. However, in cases where the scheduled leave has been cancelled in the exigency of service by the head of the University, the scheduled leave not enjoyed shall no longer be deducted from the accumulated vacation leave.

I.1.3.3  Retirement and resignation from the service in a particular year without completing the calendar year do not warrant forfeiture of the corresponding leave credits if concerned employees opted not to avail of the required five-day mandatory vacation leave.

Those with accumulated vacation leave of less than ten (10) days shall have the option to go or not to go on forced leave. However, officials and employees with accumulated vacation leave of fifteen (15) days who availed of monetization for ten (10) days, shall still be required to go on forced leave (amended by CSC MC No.41, s.1998).

I.2  Sick Leave

Sick leave refers to leave of absence granted only on account of sickness or disability on the part of the employee concerned or any member of his/her immediate family (CSC Omnibus Rules Implementing of Book V of Executive Order 292, Rule 1.5). Immediate family refers to the spouse, children, parents, unmarried brothers and sisters and any relative living under the same roof and dependent upon the employee for support (CSC Omnibus Rules Implementing Book 22 University of the Philippines Manila V of Executive Order 292, Rule 1.4).

When an employee has already exhausted his/her sick leave credits, he/she can use his/her vacation leave credits but not vice versa (CSC MC No. 41, s.1998, Section 56). Sick leave should be filed immediately upon report for duty. Sick leave may be applied for in advance in cases where the official or employee will undergo medical examination or operation or advised to rest in view of ill health, and is duly supported by a medical certificate.

I.3 Maternity Leave

REPS and Administrative staff shall be entitled to a maternity leave of two (2) months with full pay if she has rendered two (2) or more years of service. Maternity leave of those who have rendered one (1) or more but less than two (2) years of service shall be computed in proportion to their length of service, provided, that those who have served for less than one (1) year shall be entitled to 60-days maternity leave with half-pay.